We require a core set of documents focused on identity, ownership, and business legitimacy. 

Electronic copies of the documents shall be uploaded and submitted through our web platform for initial review and assessment during the initial Onboarding process, while physical copies of the documents will be required to be sent to us at a later stage during the Onboarding process. 

Acceptable standard of electronic copies 

• File formats: JPG, PNG, PDF

• Upload limits: file size should be smaller than 15 MB

• Compressed file format: Compressed archives (.zip, .rar, .7z) are allowed only if they contain the required individual documents in supported formats—avoid password-protected archives unless instructed otherwise.

• Practical Tips for Faster Approval: 

Acceptable standard of physical copies

All physical copies must be certified as true copies by a recognized professional (e.g., certified public accountant, lawyer, notary public, banker, or HKICS member) or witnessed by our operational staff and also signed in wet ink by an Authorized Signer (as listed on the Board Resolution).

• valid Hong Kong Business Registration Certificate or Certificate of Incorporation (and any Certificate of Change of Name, if applicable).

• Memorandum and Articles of Association (including all up-to-date amendments).

• Identification documents (e.g., HKID or passport) and recent residential address proof (issued within the last 3 months, such as utility bills, bank statements, or government documents) for:

• At least two directors (or sole director if applicable).

• Ultimate Beneficial Owner(s) (“UBO”) (those holding more than 25% voting rights or control).

• All authorized signatories.

• For corporate directors or corporate shareholders (if any): Board resolution appointing representatives, plus the corporate entity's registration documents.

• Business proof (may be requested): Invoices, sales contracts, trading records, lease agreements, business plans, audit reports, payroll/tax records, or other evidence of operations.

• Board Resolution, with minutes for approval of opening and maintaining the account with us, list of authorized personnel and their role, authorized signatures etc. A sample template of Board Resolution can be downloaded within our platform for reference purposes.

• Self-certification forms for tax purposes (e.g., CRS/FATCA).

• Trade2B may request additional information on sources of funds, sources of wealth, business nature, or virtual asset activities.

• Certificate/Registration of Incorporation (and name change certificates, if any).

• Memorandum/Articles of Association (or equivalent constitutional documents, with amendments).

• Identification and recent address proof (within 3 months) for directors (at least two, or one for single-director entities), 

• Ultimate Beneficial Owner(s) (“UBO”) and authorized signatories. 

*An UBO is any individual who exercises ownership or control through direct or indirect ownership of more than 25%, voting rights or ownership interest of the business entity. Depending on the country of incorporation, we may request disclosure of shareholders and UBOs with direct or indirect ownership, control or voting rights of more than 10% of the entity.

• For corporate directors/shareholders: Board resolution and beneficial owner attendance/proof.

• Business proof (as needed): Invoices, contracts, leases, audit reports, etc.

• If the entity has a Hong Kong presence: Non-Hong Kong Company Registration Certificate and 

• Board Resolution, with minutes for approval of opening and maintaining the account with us, list of authorized personnel and their role, authorized signatures etc. A sample template of Board Resolution can be downloaded within our platform for reference purposes.

• Self-certification forms for tax purposes (e.g., CRS/FATCA).

• Potential regulatory approvals for offshore accounts

• Additional notarization or legalization may apply in certain jurisdictions

• Trade2B may request additional information on sources of funds, sources of wealth, business nature, or virtual asset activities.

Overseas (e.g., BVI, Cayman, Singapore, UK): Often includes Certificate of Good Standing, Certificate of Incumbency (from registered agent), bearer shareholder declarations (where relevant), and Memorandum/Articles.

Macau: Certificate from Macao Companies Registry, articles, business registration (if applicable).

Taiwan: Change matters registration form, company registration chapters, business registration (if applicable).

Other jurisdictions (e.g., Philippines, Indonesia, Vietnam, Laos, Myanmar, Thailand): Additional items like notarial deeds, tax certificates, ministry approvals, or central bank/SBV permissions for offshore accounts.

While the content creator of this page had exercise care in preparation of the information and content at the time of the creation of this page. Charts, figures and examples are illustrative only, we cannot guarantee the timeliness and accuracy of such information and content by the time you read the information.

The information and content in this section are not a solicitation / invitation / recommendation and is not an investment advice. You are advice to seek independent advice from professionals before, including but not limited to buying / selling / holding / exchanging / swapping / engaging business / making any decisions related to Stablecoins / Digital Assets / Virtual Assets.